Plan Your Travel
Travel information
Visas
Participants are advised to obtain appropriate entry visas from diplomatic/consular missions of Nepal abroad.
Upon prior request, on-arrival visas may also be available at the airport in Kathmandu. For this, participants are required to submit via email, a completed visa application form (https://nepaliport.immigration.gov.np) along with a copy of passport having at least six months validity prior to departure, a recent photograph and travel itineraries to the Secretariat, no later than 09 May 2025.
How to apply?
Attendees may obtain a visa either online through Nepal’s official Department of Immigration portal or upon arrival at Tribhuvan International Airport.
To apply, participants must have a valid passport with at least six months of validity, two recent passport-sized photographs, invitation letter from Sagarmatha Sambaad, travel itinerary, and a duly filled application form (duplicate copies).
Participants can apply for an Electronic Travel Authorization (ETA) online before arriving in Nepal: https://nepaliport.immigration.gov.np/eta-visa-processing.
Electronic Travel Authorization (ETA) Request User Manual
https://www.immigration.gov.np/en/post/electronic-travel-authorization-e-visa-request-user-manual
For more information
Please visit https://tia.immigration.gov.np/en.
Accomodation
Partcipants can find the best accomodation near by the Soalte Hotel.
Travel to Kathmandu
Which airport should I fly?
International flights to Nepal will arrive at the Tribhuvan International Airport which is 10 KM approximate to the venue
Are there any COVID restrictions on entering the Nepal?
Currently, there are no mandatory COVID-19 testing or vaccination requirements for visitors. Sagarmatha Sambaad are advised to check the latest updates from the event organisers closer to the event date.
What is the National Language of Nepal?
What is the local currency?
Can I convert currency uppon arrival at the airport?
Yes, there are 24/7 currency exchange windows inside the terminals.
Transportation
Necessary transport facilities will be arranged for the heads of state/government and ministers as per the protocol of the Government of Nepal.
Delegations intending to use privately owned vehicles and/or embassy vehicles are requested to provide the registration numbers of the vehicles and the names of drivers to the Secretariat by 09 May 2025.
Taxi
Taxis in Kathmandu will be available for guests, using apps like Pathao and Indrive app. Please note that taxis do not have card payment systems so needs to pay cash.
Taxis in Kathmandu will be available for guests, using apps like Pathao and Indrive app. Please note that taxis do not have card payment systems so needs to pay cash.
Shuttle bus
Scheduled shuttle transportation services will be provided for all participants to and from the airport/Sambaad venue.
Additional information
Weather
Temperature in Kathmandu in May is expected to be between 17°C and 34°C. Please click here for updated and detailed information regarding weather in Kathmandu.
Health
Participants are advised to have appropriate travel and medical insurance prior to travelling to Kathmandu. Primary medical services will be available at The Soaltee Kathmandu, operated during the event hours.
Should delegates require medical treatment and services from the hospitals, the expenses will be the responsibility of the participants. For details of major hospitals nearby and ambulance services, please contact the medical help desk set-up in the Sambaad venue.
While emergency medications are available at the venue, having your own supply is crucial for personal safety. Make sure to carry medications in your hand luggage, along with a doctor’s note or prescription copy, especially if traveling internationally.
For those with severe allergies, such as food allergies or anaphylaxis, it is essential to travel with your prescribed medications, including an EpiPen (epinephrine auto-injector).
Accessibility
At Sambaad, accessibility is integral to our commitment to inclusivity. Our team conducts rigorous accessibility checks and provides extensive training to ensure a welcoming environment for all participants.
Things to do
Experiences
Discover Nepal’s rich cultural heritage, from the enchanting blend of antiquity and modernity in Kathmandu to the breathtaking landscapes of the Caucasus mountains. Experience unique moments that will make your journey unforgettable.
Things to do
Places to go
Festivals and Events
Explore Nepal
Nepal offers a diverse range of attractions, from the towering Himalayas to vibrant cultural sites and national parks. To explore Nepal, consider visiting Kathmandu, Pokhara, and Chitwan National Park, or embark on treks like the Annapurna Circuit or Everest Base Camp. Adventure activities, cultural experiences, and wildlife safaris are also popular ways to explore the country.
